Each year, SMBE funds several SMBE SATELLITE, INTERDISCIPLINARY AND REGIONAL MEETINGS. These meetings are organized and held independently of the SMBE annual meeting.

SMBE is now calling for proposals for meetings and actions to be held between Jan 2026 and Dec 31st 2026. Funds will be awarded on a competitive basis to members of the molecular evolution research community to run meetings on an important, focused, and timely topic of their choice. The number of awards will depend on the quality of proposals, total cost and the budget available.

• A list of upcoming and previous SATELLITE/INTERDISCIPLINARY/REGIONAL SMBE meetings can be found here.
• Please also consult our archive for further information on previous Satellite, Regional and Interdisciplinary meetings.
• Participants of Satellite/Interdisciplinary/Regional meetings are eligible for SMBE Caregiver Award.

The deadline for submission of proposals is August 15 2025. Decisions will be communicated to the applicants mid-September 2025.

PROPOSALS INSTRUCTIONS

Satellite meeting/workshop proposals should be sent by email to the executive administrator of the society Lulu Stader (smbe.contact@gmail.com) and will be considered by the selection committee comprising council members Juliana A. Vianna (jvianna@uc.cl) and Aya Takahashi (ayat@tmu.ac.jp).

Please complete and return this form (click to download file) and include the information below. The deadline for submission of proposals is August 15th 2025.

1. Provide the name(s), gender, career stage, and full contact information for all organizer(s) and the name of the institution(s) involved. Universities/organizations providing additional financial support, if involved, should also be listed. If additional funding is being simultaneously applied for, please state the status of that request as well. Please specify organizers who are SMBE members.

2. Meeting summary (4 single-spaced pages max). Describe the scientific rationale for your proposed meeting. In doing so, be sure to clearly state (1) the importance and timeliness of the topic; (2) the anticipated short-term and long-term impacts of your meeting on the fields of molecular biology, genome biology, and evolution;  (3) for satellite meetings only: why a small meeting format is preferable to a symposium at the SMBE annual meeting; (4) for interdisciplinary actions only: the relevance of mixing communities (for joint meetings, symposia and plenary lectures at non-evolution meetings); (5) for regional meetings outside the US/Canada, Europe, and Japan only: the relevance of promoting actions in specific regions; (6) for small regional meetings in the US/Canada, Europe, and Japan only: the extent and nature of student/postdoctoral fellow involvement.

3. Structure of the meeting. (1) the proposed structure of your meeting (e.g., lectures only, lectures + hands-on training sessions, contributed talks, poster sessions, etc.); (2) an indicative list of proposed invited speakers including their gender, geographical origin and career stage; 
4. Financial summary. Please summarize your financial request, including estimated total budget, registration costs (if any), travel support for speakers / trainees, costs of the venue (if any), and details of non-SMBE funds to be used.

You may find the full proposal guidelines here for reference.

Warm regards,

SMBE Business Office